1、内部策划操作指南Guideline for Internal Plan,Finance DepartmentSept.2011,主要内容 Subjects,需要提交内部策划的活动 What kinds of activities/events need to prepare Internal Plan? 提交内部策划需遵循的政策 Which policies need to be complied when prepare Internal Plan?提交内部策划需准备的资料 What kinds of documentation required for Internal Plan?内部策划
2、的批准流程 Internal plan approval procedure?员工可求助的资源 Any helpful resources for easy reference? 与内部策划相关的常见问题案例 Internal plan related case study,需要提交内部策划的活动 What kinds of activities/events need to prepare Internal Plan?,1、赞助医院及医疗机构主办的活动，如: Sponsorship of hospital and/or healthcare institution organized act
3、ivities/events, e.g.国内外的医学会议 Medical conference within or outside China专题报告会 Medical Symposium专业教育研讨会 Medical workshops and seminars 医学教育活动 Medical education events 病人教育活动 Patient education events 2、赞助医疗专业人士参加医学教育会议、座谈会、一般会议、进修班和研讨会 Sponsorship of Individual Healthcare Professionals to attend medica
4、l education conferences, symposiums, meetings, workshops and seminars within or outside China3、邀请医疗专业人士在雅培心血管主办的/第三方主办的活动中从事任何有偿服务 （如专业演讲、撰写专业评论文章、翻译等）Invite HCP to perform professional services during Abbott and/or 3rd-party organized activities/events. E.g. Speaking, writing medical / heath / educ
5、ational articles, translation etc.4、 雅培组织的医学教育活动、专题报告会、研讨会等 Abbott organized medical education activities/events 总之，所有与医疗专业人士、医疗机构相关的活动均需提交内部策划表，经内部批准流程、按照雅培中国心血部批准权限表获得批准后，才能对外作出承诺，如签署合同、发出邀请函等。 Note: Prior to any commitment of sponsorship, internal plan must be completed and proper approved as per
6、 AV China Approval Matrix.,提交内部策划需遵循的政策 Which policies need to be complied when prepare Internal Plan?,1、 必须遵守雅培中国相关的OEC政策 Relevant Abbott China OEC policies must be complied推广活动（赞助、礼品、宴请和招待）政 策 Policy on Promotional Practices-Sponsorships, Gifts, Meals and Hospitality 专业服务政策 Professional Services P
7、olicy 2、必须遵守雅培心血管中国的其他相关政策 Relevant AV China internal policies签字权限表 Approval Matrix采购政策 Purchasing policies支付政策 Policy on disbursement and payment process费用报销政策 Policy on expense reports3、雅培中国的OEC政策、雅培心血管中国本地政策的政策文件及相关表格的获取途径 Where to find Abbott China OEC policies, AV China local policies? E-HR （雅培
8、中国的OEC政策及相关表格） OEC网站 (雅培内部网站) http:/ OEC website雅培心血管中国的公共盘 （包括雅培中国的OEC政策、雅培心血管中国本地政策的政策文件及相关表格), 路径： AV China public drive P:PublicAV policiesUpdated Policies,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,1、内部策划表 (Internal plan)按活动内容填写，列示预算项目，如赞助费、会议费、机票费、交通费、住宿费、
9、膳食费、注册费、讲课费等 Prepare by event, list major budget items, e.g. Sponsorship, meeting fee, airfare, transportation, meals, accommodation, registration fee, honorarium etc. 如有费用先由AV中国支付，最终将由雅培其他关联公司承担，也需要列入Internal Plan总预算，并注明承担该成本的关联公司 If any cost will be paid by AV China first, and eventually the cost
10、will be covered by other Abbott affiliates, it still need to be included into Internal Plan so as to show the total budget cost for the event.因员工反映现有Word版本的内部策划表填制不方便， 现已更新为Excel电子表格版本。新模版见附件。Notes: Internal Plan form is updated from Word Version to Excel Version as attached for easy preparation.,提交
11、内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,2、赞助申请 (Sponsorship Request Form - SRF)根据赞助对象及内容选择并填写恰当的赞助申请表 Select and fill in correct SRF according to recipient of sponsorship 赞助个人 Sponsor Individual: SRF-Individual 赞助团体 Sponsor a Group of Individual: SRF-Group 赞助机构
12、 Sponsor Institution: SRF-Institute 注意：所有确认条款都要打钩 Attention: all confirmation items must be ticked赞助费用如在人民币500元以上，必须以公司转账方式支付给活动组织者、机构或部门。如有例外（现场注册费除外），必须填写现金支付申请表, 事先获得批准 Sponsorship payment above RMB500 to HCP, Medical Institution or association, travel agent or meeting organizer, must be paid via
13、 wire transfer from companys bank account. Except for on-site registration fee, exception must be approved by General Manager via Cash Advance & Cash Payment Pre-Approval Form in advance.,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,3、费用计算表/费用分摊表 Expenses calculat
14、ion form/allocation form按预算项目列出计算明细 List detail calculation for each budgeted items如总费用包括多个成本中心，需另外提交费用分摊表 If total cost will be shared by multiple cost center, expenses allocation form among cost center need to be provided 4、会议组织者发出的会议邀请 Invitation Letter distributed by meeting organizer to potenti
15、al participants邀请信应包括大会主办方、地点、日期、参会人员、会议内容、会议议程等信息 The detail information like meeting organizer, venue, date, target participants, content of meeting, agenda etc, should be included in the invitation letter.,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,5、致雅培的赞助申请
16、信 Sponsorship request letter to Abbott如果赞助款直接支付给医院/医疗机构，必须由会议主办方出具说明赞助性质的信件或者主办方与雅培签署赞助协议，赞助申请/协议中写明赞助金额，医院/医疗机构对赞助款的用途，如场地租赁，设备租借，参会人员住宿等，或者是雅培在该活动中参与的项目 If sponsorship payment need to be paid to hospital, medical institution or association directly, a sponsor request letter issued by meeting organ
17、izer or an agreement between meeting organizer and Abbott is mandatory. Sponsor request letter/Agreement must address sponsorship amount, purpose of the sponsorship, (e.g. rental fee for space, rental fee for equipment, accommodation for attendees), or activities which Abbott will participate. 6、致雅培
18、的会议通知及与大会指定的承办方的协议 Meeting invitation to Abbott and Agreement with designated supplier by meeting organizer 如果款项支付给大会指定的承办方，会议主办方出具会议通知，通知中写明参会金额及承办方名称 If payment need to be paid to designated supplier by meeting organizer, meeting invitation letter must address the meeting fee and name of designate
19、d supplier which appointed by meeting organizer公司要与承办方签署会务协议，协议中要列示公司参加的项目，如卫星会、展台、摆放有公司LOGO 的宣传资料、会议场租、参会人员住宿等 Abbott need to engage agreement with designated supplier, clearly indicate the activities which Abbott will participate, like satellite conference, booth, promotion material with Abbott lo
20、go, rental fee for space, accommodation for attendees etc. 大会主办方、承办方和雅培也可以签署三方协议，协议中写明各自的权益和责任 Agreement among meeting organizer, designated supplier, Abbott is also acceptable. Obligation and benefit for each parties should be clearly stated in the agreement.,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of
21、documentation required for Internal Plan?,7、采购申请(Purchase Requisition-PR)除会议主办方指定的供应商提供的服务外，如涉及需要其他供应商提供的实物/服务的采购 (如搭建展台，请旅行社安排行程等), 要同时提交采购申请(PR)，经批准后均由采购部办理。 Except for service from designated supplier by meeting organizer, any purchasing of physical goods or service (e.g. booth, outsource to trav
22、el agent to arrange itinerary etc.), PR is mandatory and should be submitted with internal plan. Approved PR should forwarded to purchasing department for further processing. 如有员工随行，相应预算一并列入PR，只是在PR上单独列示员工的预算 If Abbott employee will travel with HCP, corresponding budget should be included in PR as w
23、ell, but in separate line for employees cost 任何超过 20,000元的费用需要投标分析和3方报价。如果没有竞标，须记录不必要进行竞标的原因（比如，单一供应商、合同等） Bid analysis is mandatory if purchasing amount RMB20,000. If no bid analysis, reason must be record. (like solely supplier etc.)如采购合同金额与PR差异大于20与20,000的两者较低者，且与事先批准的供应商不一致，则需要重新提交请购单 If the act
24、ual purchasing amount is 20% or RMB 20,000 (apply the lower one, inclusive 20% or RMB 20,000) above previous approved PR amount, the PR should be returned to applicant for adjustment and re-approval by properly authorization,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal
25、Plan?,8、专业服务费用申请 Honorarium Request Form-HRF聘用医疗专业人士/客户提供专业服务，必须严格遵从雅培中国的OEC政策-专业服务政策的各项规定： Invite HCP/Customer to deliver professional service, OEC policy on professional service must be strictly complied 禁止以明确或暗示同意使用、购买、租用、定购、开处方、或优先选择雅培产品为交换条件聘请医疗专业人士 No individual may be retained by Abbott to pe
26、rform a Professional Service in exchange for an explicit or implicit agreement that Abbott products will be used, purchased, leased, ordered, prescribed, recommended or arranged for or provided formulary or other preferential or qualifying status. 对参加以宣传雅培产品为目的的会议的医疗专业人士/客户，不得付费 No payment must be m
27、ade in exchange for a Healthcare Professional / Customers participation in, or attendance at, a presentation / meeting intended or designed to promote Abbott products, including promotional detailing session. 聘请医疗专业人士必须以其资格与经验为准，以公平的市场价格为基础, 支付合理费用；雅培一年内支付给任一专业人士的讲演费用的总和不得超过人民币20万元 Healthcare Profes
28、sional must be chosen to perform Professional Services based on his / her qualifications and expertise, and must be paid upon fair market value. The total amount of annual compensation that Abbott pays to an individual healthcare professional in connection with all speaking arrangements must not exc
29、eed 200, 000RMB.,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,8、专业服务费用申请 Honorarium Request Form-HRF 聘请提供服务人员的数量必须能够合理反应所提供的服务需求 The number of individuals selected for any activity must reasonably reflect the need for such services. 必须使用标准合同文本。未经事先批准，合同期限不得超过一年 Ab
30、bott standard agreement must be completed prior to the performance of any services. No prior approval, the duration of agreement can not exceed 1 year 专业服务费用必须通过公司转账支付；如有例外，必须填写现金支付申请表事先获得批准 Payment for professional service fee must be made via wire transfer and directly to HCP. Any exception, must
31、be prior approved by General Manager via Cash Advance & Cash Payment Pre-Approval Form. 邀请其他国家/ 地区的专业人士为雅培中国大陆提供专业服务，还必须同时遵守对方国家/地区的雅培OEC政策的要求 Invite HCP from other countries/regions to perform professional service for Abbott China, other countries/regions OEC policies must be complied as well 支付给美国
32、医疗专业人士的任何咨询费、讲课费或其他专业服务费用必须通过雅培总部的转账支付系统或美国总部相关部门支付。 Payment for consultative or other professional service or speaking service performed by US HCPs must be made by check or wire transfer, issued to the US HCP by Abbotts Corporate Disbursement Operation (Lake County) or other equivalent Division acc
33、ounts payable departments in the US and Puerto Rico. No Abbott entity outside the US is permitted to make such a payment to a US HCP.,提交内部策划需准备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,8、专业服务费用申请 Honorarium Request Form-HRF内部策划预算中含有讲课费的，需同时提交专业服务费用申请表，讲课者的名字和讲课内容要在会议议程中
34、体现 If any honorarium cost included in Internal Plan budget, HRF must be submitted with Internal Plan. The name of speaker and content should be presented in meeting agenda.如实际举办会议时讲课人员变更，需另外提供更新的会议议程和演讲PPT If speaker change, updated agenda and/or PPT need to be provided.相关表格： Relevant forms,提交内部策划需准
35、备的资料及主要注意事项 (待续) What kinds of documentation required for Internal Plan?,9、OEC Global Event Planning Report如果参加国际会议，需在OEC Global Event网页上填写完整并打印报告，一并提交 OEC Global Event Planning Report is mandatory for oversea meeting. The report must be submitted with Internal Plan.网址 web-site：http:/ (待续) Important
36、 Notice for Internal Plan,重要提示：Important Notice 遵循政策规定的所有细节条款 All specific and detailed regulation in relevant policies must be strictly complied. 文件必须得到预先批准，在文件上签字的需同时标注时间Proper approval must be obtained prior to event. Date required alongside with signature. 避免引发歧义的用词Avoid to use any words might r
37、esult in various interpretations. 在任何情况下使用涂改液都是不允许的，若发现错误可以将其划去，重新填写正确内容，并在划去的修改处签名并备注日期Correction fluid is not allowed. If any mistake, it should be stripped off, and sign name and date besides the correction.,内部策划的批准流程 Internal plan approval procedure?,内部活动策划Internal Plan Preparation,步骤 Activity,执
38、行部门Performing Function,直属上级签批Line Manager Approval,财务人员预审Pre-check by Finance,备注Remark,按签字权限表获得业务及财务领导的书面批准Get approval as per AV China Approval Matrix,退回不合格文件Reject unqualifiedinternal plan,业务部门Operational dept.,业务部门Operational dept.,财务部门Finance dept.,业务部门及财务部门Operational and Finance dept.,请务必提交完整合
39、规的文件。Completed and sufficient documentation must be provided together with Internal Plan form for management approval.内部策划表需业务部门和财务部共同审批，预算金额越大涉及的签字层级越高。（详见签字权限表）Internal Plan must be approved both by operational and finance as per AV China approval matrix. 内部策划预算总金额在RMB10万元以下的需在活动前十个工作日提交，大于10万元的涉及
40、更多更高层级审批，需更早提交。If budget amountRMB100K, should be submitted earlier because more and higher approval level involved,员工可求助的资源 Any helpful resources for easy reference?,向您的经理或其他相关同事咨询 (包括OEC部门和财务部门同事) Consult with your manager and other relevant colleague, e.g. OEC officer and finance colleague通过OEC网站
41、 (雅培内部网站) Access OEC website http:/ 点击“Select Country”下拉框，点击相应的国家/地区名称，您就可以获相应国家/地区的OEC政策文本。进入E-HR系统 Access E-HR system: http:/www.AbbottHR.com 点击页面的“员工自助”图标，进入一个新的页面 点击此页面“OEC政策”图标，即可进入含有所有相关政策的页面。 点击欲查询政策的名称，即可显示该政策的内容。进入雅培中国心血管事业部公共盘: P:PublicAV policiesUpdated Policies 进入下设的各类文件的子文件夹内即可查找到您需要的政策
42、文件 Access AV China public drive P:PublicAV policiesUpdated Policies,与内部策划相关的常见问题案例 (待续) Internal plan related case study,案例 1、致雅培的赞助信上没有写明赞助的项目或赞助款的用途Case 1: No purpose is stated on Sponsorship Request Letter to Abbott 大会信息*，望贵公司支持本次会议人民币XX元，付款至XX医院，XX账号。 To Abbott, brief meeting information, reques
43、t Abbott to sponsor the meeting, amount RMB., please pay to XX hospital, bank account information is 大会信息*，望贵公司支持本次会议人民币XX元，付款至XX医院，XX账号, 用于会议期间手术转播、场地租赁、参会人员住宿等。 To Abbott, brief meeting information, request Abbott to sponsor the meeting, amount RMB., please pay to XX hospital, bank account informa
44、tion is . The sponsorship will be used for operation live broadcasting, space rental, accommodation,Sample: No specific purpose for sponsorship,与内部策划相关的常见问题案例 (待续) Internal plan related case study,案例 2、致雅培的会议通知上只写支付给指定第三方承办，没有明确的金额 Case 2: On meeting invitation to Abbott, theres only instruction tha
45、t the meeting fee should be paid to designated supplier which is appointed by meeting organizer, no specific amount. 大会信息*，本次会议由*公司承办，请将会议费支付给该公司。 To Abbott, brief meeting information, request Abbott to sponsor the meeting. Please arrange payment to XX company, bank account information is 大会信息*，本次会议
46、由*公司承办，请将会议费人民币*元支付给该公司。 To Abbott, brief meeting information, request Abbott to sponsor the meeting. Meeting fee is RMB. Please arrange payment of RMB to XX company, bank account information is ,与内部策划相关的常见问题案例 (待续) Internal plan related case study,案例 3、致雅培的会议通知上的金额为手工填写, 而非打印文本Case 3: On meeting in
47、vitation to Abbott, the amount of meeting fee is manual handwriting, not pre-printed.,Good Sample,Bad Sample,与内部策划相关的常见问题案例 (待续) Internal plan related case study,案例 4、 给医生的邀请信上的日期不能早于内部策划表的批准日 The date on invitation letter can not be earlier than internal plan approved date日期恰当的范例： Internal Plan 批准日为 Jun.22, 2011; 给医生的邀请信上的日期为 Jul.1, 2011Correct sample shown as below: The final approved date on Internal Plan is Jun.22, 2011. The date on invitation letter is Jul.1, 2011,
